About the Youth Programs and Camps Office
East Carolina University is committed to creating a high-quality and safe environment for all individuals visiting University Property or participating in University programs. The Minors on Campus Regulation establishes standards that focus on protecting the safety of individuals who are under the age of eighteen (18) (“minors”). The Youth Programs and Camps Office was established to facilitate compliance with this Regulation and centralize the required approval process for all camps, clinics, activities, and programs serving minors, whether affiliated with ECU or conducted on University Property.
The YPCO takes a proactive approach to protecting children and the employees, faculty and staff of the University. The office also works with colleges, departments, and external clients to provide general guidance and support on programming details for youth programs and camps. This includes referrals on matters related to housing, meals, publicity, pre-registrations, registrations, financial management, transportation and facilities.
Registration
We’re excited to introduce ECU’s new Youth Programs Registration system! Designed to provide a more streamlined and user-friendly. By centralizing registration and compliance activities, the system helps ensure programs serving minors meet university and state requirements and provides stronger protection for sensitive information and program records.
The Office of Violence Prevention is committed to providing a safe and enriching experience for minors involved in programs and activities held on ECU’s campus. To ensure compliance with state and university policies, all adults responsible for overseeing, supervising, and caring for minors during University-affiliated programs must complete the registration. If you have any questions during th registration process, please contact us at youthprograms@ecu.edu.
The new system is designed to make compliance more efficient:
Program Registration
Program information is submitted through the registration system and maintained in a centralized location, reducing duplicate data entry and making it easier to track program status.
Document Uploads
Required documents, such as personnel lists, standards of conduct forms, facility agreements, and other supporting materials, can be uploaded directly into the system. Program administrators can quickly identify which items are still outstanding.
Training and Compliance Tracking
Required training and compliance requirements for adults responsible for overseeing, supervising, or caring for minors can be tracked through the registration process, helping programs stay on schedule and in compliance.
Program Oversight
The system provides improved visibility into program requirements and helps administrators monitor progress toward approval and compliance milestones.
Reminders and Notifications
Automated reminders may be sent regarding incomplete registrations, missing documentation, or outstanding compliance requirements.
Enhanced Security
Program information and documentation are stored in a secure environment designed to better protect sensitive information while providing appropriate access for program administrators and university reviewers.
Background Checks
The registration system helps program administrators track background check requirements for individuals working with minors. Centralized recordkeeping improves visibility into compliance status and supports a more efficient review process.
Access the Youth Programs Registration System
Reporting
All members of the University Community and any Covered Individual who knows or reasonably suspects that a minor has been abused or neglected or has information that would lead a reasonable person to believe a substantial threat of abuse, neglect, or inappropriate actions involving minors exists have an absolute obligation to immediately report that suspicion to the appropriate County Department of Social Services (the county where the juvenile resides or is found) or local law enforcement agency, regardless of where the offense occurred. Local law enforcement must be called if there is belief that a crime occurred.
Training
Program Organizers are also responsible for ensuring all individuals, including themselves, complete Youth Protection Training annually. Mandated reporter training is due annually, and Stewards of Children is due every two years.
- Training Resources
- Review state law and University Policy: