About the Youth Programs and Camps Office
East Carolina University is committed to creating a high-quality and safe environment for all individuals visiting University Property or participating in University programs. The Minors on Campus Regulation establishes standards that focus on protecting the safety of individuals who are under the age of eighteen (18) (“minors”). The Youth Programs and Camps Office was established to facilitate compliance with this Regulation and centralize the required approval process for all camps, clinics, activities, and programs serving minors, whether affiliated with ECU or conducted on University Property.
The YPCO takes a proactive approach to protecting children and the employees, faculty and staff of the University. The office also works with colleges, departments, and external clients to provide general guidance and support on programming details for youth programs and camps. This includes referrals on matters related to housing, meals, publicity, pre-registrations, registrations, financial management, transportation and facilities.
Registration
The Office of Violence Prevention is committed to providing a safe and enriching experience for minors involved in programs and activities held on ECU’s campus. To ensure compliance with state and university policies, all adults responsible for overseeing, supervising, and caring for minors during University affiliated programs must complete the follow steps.
ECU Affiliated Registration
A camp, clinic, activity, or program conducted by the University. The program may be associated with any University unit, department, or organization and may be hosted on or off University Property. Note: Student organizations are treated as Third Party entities,but must complete the Standards of Conduct Form. Exclusions can be found in Section 5: Limitations and Exclusions of the Minors on Campus Regulation.
Third Party/External Programs Registration
A camp, clinic, activity, or program conducted by a Third Party individual or organization. The program is not associated with the University except that the External Program is operated on University Property. A Third Party Program is a Covered Program under the Minors on Campus Regulation. Note: Student Organizations and private athletic camps hosted by ECU staff are treated as Third Party entities.
Excluded Program Safety Registration
If the Youth Programs and Camps Coordinator determines that your program is an excluded program, please still register the event in the Excluded Program Safety Registration.
Section 5. Limitations and Exclusions of the Minors on Campus Regulation denotes all instances when minor-serving programs might be limited or excluded from oversight by the YPCO; however, in order to share data with ECU Police, Admissions, and Management Team about times in which minors are on campus, this optional registration form has been created. An example of an included program is a time or situation when a program is hosted by ECU, but the minors present are being supervised by or in the custody of a parent, guardian, K-12 teacher, or other responsible adult not associated with a Covered Program.
Reporting
All members of the University Community and any Covered Individual who knows or reasonably suspects that a minor has been abused or neglected or has information that would lead a reasonable person to believe a substantial threat of abuse, neglect, or inappropriate actions involving minors exists have an absolute obligation to immediately report that suspicion to the appropriate County Department of Social Services (the county where the juvenile resides or is found) or local law enforcement agency, regardless of where the offense occurred. Local law enforcement must be called if there is belief that a crime occurred.
Compliance Planning Checklist, Forms and Resources
The checklist is a guide on how to fulfill the requirements of the regulation. See also approved forms and resources to use during your planning process.
Training
Program Organizers are also responsible for ensuring all individuals, including themselves, complete Youth Protection Training annually. This training involves watching a video and passing a quiz with a minimum score of 80%.” This training is required every 2 years.
- Training Resources
- Protection of Minors on Campus: Recognizing Abuse and Mandated Reporter Training (PPT)
- Tedi Bear training contact: Ashley Curcio (curcioa25@ecu.edu)
- Review state law and University Policy:
Background Checks and Insurance
Types of Programs
Affiliated/ECU-Sponsored Program
A camp, clinic, activity, or program conducted by the University. The program may be associated with any University unit, department, or organization and may be hosted on or off University Property. Note: Student organizations are treated as Third Party entities, but must complete the Standards of Conduct Form. Exclusions can be found in Section 5: Limitations and Exclusions of the Minors on Campus Regulation.
Third Party/External Programs
A camp, clinic, activity, or program conducted by a Third Party individual or organization. The program is not associated with the University except that the External Program is operated on University Property. A Third Party Program is a Covered Program under the Minors on Campus Regulation. Note: Student Organizations and private athletic camps hosted by ECU staff are treated as Third Party entities.
Excluded Program Safety
Section 5. Limitations and Exclusions of the Minors on Campus Regulation denotes all instances when minor-serving programs might be limited or excluded from oversight by the YPCO; however, in order to share data with ECU Police, Admissions, and Management Team about times in which minors are on campus, this optional registration form has been created. An example of an included program is a time or situation when a program is hosted by ECU, but the minors present are being supervised by or in the custody of a parent, guardian, K-12 teacher, or other responsible adult not associated with a Covered Program.