All faculty, staff, students, or volunteers must have an approved background check on file prior to:
- Interaction with youth in a public/group setting when University activity is specifically offered for children
- Supervisory responsibilities for youth participants or youth programs
- Involvement in an overnight youth program
- Unsupervised or one-on-one contact with a youth participant
- Interaction involving physical contact (i.e. sports, dance, etc.)
- Performing driving responsibilities for youth programs (which requires a motor vehicle record check prior to picking up keys to the vehicle for use in the program)
- Involvement by anyone for whom state law requires a criminal background check (mandatory reporters such as teachers, medical professionals, etc.)
- All Authorized Staff who are also ECU employees shall not be eligible to participate in a covered program unless they have undergone a satisfactory background check within three (3) calendar years of the start of the covered program. A new employee background check, if completed by ECU within three (3) calendar years of the start of the program, is sufficient for this purpose.
- All Authorized Staff who are not ECU employees, shall not be eligible to participate in a covered program unless they have undergone a satisfactory background check within one (1) calendar year of the start of camp and every three (3) years thereafter.
- All background checks shall have all the following components: (a) Statewide felony and misdemeanor check in all states where the person has resided during the last seven years; (b) Social Security Number trace; and (c) National Sex Offender Registry Check.
- While the Associate Vice Chancellor for Student Affairs/Designee has discretion to determine whether a background check report disqualifies an Authorized Staff member, the following types of convictions will normally render an individual ineligible to work or volunteer in a Covered Program:
- Drug distribution activity or felony drug possession, sexual offenses, including stalking, crimes of violence involving physical injury to another person, child abuse, molestation, child pornography or other crimes involving child endangerment, including neglect and abandonment, murder, kidnapping, and any other crime involving moral turpitude.
Program Directors must verify employee/volunteer eligibility to interact with youth programs or camps by contacting Keisha Brown in Human Resources at firstname.lastname@example.org for a Background Check Request for screening. No employee/volunteer shall begin involvement with the youth program or camp until the Program Director has received approval from the YPCO. (YPC Regulation 8.2.4)